JAPAN WORK VISA DOCUMENT LIST (2025)

Last Updated on October 22, 2025 by 28 Immigration

๐Ÿ”น 1. Visa Application Form

  • Completed and signed Japan visa application form (download from the Japanese Embassy website).
  • One recent passport-size photo (4.5cm ร— 4.5cm, white background, taken within 6 months).
  • All sections must be filled โ€” do not leave blanks (write โ€œN/Aโ€ if not applicable).

๐Ÿ”น 2. Passport

  • Original passport (valid at least 6 months beyond intended stay).
  • At least two blank visa pages.
  • Photocopy of the biodata page (and any previous Japan visas if applicable).

๐Ÿ”น 3. Residence / Legal Status in Thailand

  • Copy of Thai visa and work permit (for non-Thai nationals).
  • Copy of Thai ID card (if applicable).
  • Copy of TM.6 departure card and residence certificate (if available).

๐Ÿ”น 4. Certificate of Eligibility (COE)

  • Issued by the Immigration Bureau of Japan.
  • The COE is the most important document for a work visa.
  • Must be the original (or PDF/electronic version if approved online by employer).
  • It should match your intended job and sponsoring company.

๐Ÿ”น 5. Employment Documents (From Japan Employer)

  • Letter of Employment / Job Offer (with position, salary, and duration).
  • Company Registration Certificate (็™ป่จ˜็ฐฟ่ฌ„ๆœฌ) or copy.
  • Company Profile / Brochure (optional but helpful).
  • Guarantee Letter (่ช“็ด„ๆ›ธ) signed by employer.
  • Invitation Letter (ๆ‹›่˜็†็”ฑๆ›ธ) explaining the need for the applicant.
  • Schedule of Stay in Japan (ๆปžๅœจไบˆๅฎš่กจ).

๐Ÿ”น 6. Educational & Professional Documents

  • University degree(s), diplomas, or relevant training certificates.
  • Employment certificates from previous employers.
  • Curriculum Vitae (CV) in English or Japanese.
  • Translations into English or Japanese if documents are in other languages.

๐Ÿ”น 7. Financial Proof (if requested)

  • Recent bank statement (3โ€“6 months).
  • Payslips or income proof from current job.
  • Tax certificates (if applicable).

๐Ÿ”น 8. Additional Supporting Documents

  • Copy of flight booking (optional โ€” do not buy ticket before visa approval).
  • Accommodation confirmation or company-provided housing details.
  • Any additional documents required by the Japanese Embassy in Bangkok.

๐Ÿ”น 9. For Family Members (if applicable)

If applying together (spouse/children):

  • Marriage Certificate / Birth Certificates.
  • Proof of relationship translated into English or Japanese.
  • Family memberโ€™s COE or dependent visa documents.

๐Ÿ”น 10. Submission Details

  • Submit to:
    Embassy of Japan in Thailand
    177 Witthayu Rd, Lumphini, Pathum Wan, Bangkok 10330
  • Processing time: Usually 5โ€“7 working days (longer if verification needed).
  • Visa fee: Varies by nationality (often around 900โ€“1,200 THB).
  • Submission must be made through an authorized visa agency (the embassy does not accept direct applications for most categories).